Nurse, Person, Woman, Adult, Female, Hospital, Pen, Ring, Head, Face




Sleeve, Clothing, Long Sleeve, Person, Furniture, Pants, Female, Chair, Hand, Senior Citizen
Hospital, Clinic, Woman, Adult, Female, Person, Man, Male, Glasses, Operating Theatre
Person, Sitting, Couch, Furniture, Living Room, Indoors, Room, Patient, Flooring

Administration Officer - Clinical Information

  • Waratah, NSW, Australia, 2298
  • Permanent
  • Closing on: Apr 2 2023

#509322 Administration Officer

Health Information Services / Clinical Information Department

Calvary Mater Newcastle (Readvertised) 

  • Gender Neutral parental leave
  • Monthly rostered day off
  • Generous salary packaging benefits, ongoing professional development and supportive team environment
  • Classification: Administration Officer Level 3 Year 1-2
  • Remuneration: $31.53 - $32.57 per hour
  • Permanent Full Time role

 About the role

We are looking for an enthusiastic person to join our diverse, compassionate and dedicated team to provide effective and efficient administrative support and customer service in a busy hospital department. Our Administration Officer working in the Clinical Information Department plays a key role in liaising with staff inside and outside of the department and ensures the delivery of exemplary customer service. 

Key Responsibilities

  • Ensure that medical records are kept secure, complete and are available as required to support patient care and other purposes.
  • Accurate and timely data entry into the iPM Patient Administration System ensuring timely tracking of medical records and volumes.
  • Assemble, audit for completeness and assign discharged patient records to next area of completion
  • Locate prior medical records and documentation applicable for the patient in any part of the hybrid systems – paper based, electronic, microfilm or scanned as required to ensure complete and safe records are referred to.
  • Establish and maintain effective working relationships with department staff, at all levels and be a high functioning team member.
  • Maintain high quality customer focused service and attention to detail in all work.

What you bring 

  • Excellent communication skills both written and verbal
  • Excellent customer service skills and the ability to build and maintain relationships with stakeholders
  • Demonstrated ability to work both within a team environment and autonomously when required
  • Proficient knowledge and application of Microsoft Office (Word, Excel, Outlook) and computer skills
  • Energy and the ability to process high volume constant workloads
  • A desire to join a team committed to the care of others in a mission based organisation

For further information please contact Heather Alexander - Manager Health Information Services and Information Technology, on (02) 401 44824 or

Why work for Calvary?
At Calvary, our staff matter. 
Join our team, learn with purpose and drive positive impact in one of Australia’s largest healthcare providers across Public and Private Hospitals, Residential Aged Care and Home Care. 
With over 130 years’ experience and 18,000 staff and volunteers, we offer an inclusive and welcoming culture where you are valued, drawing on your own strengths, identity and background alongside a team of professionals who care for our patients, residents and clients.
Your benefits: 
  • NFP salary packaging benefits, discounted health insurance and gym memberships 
  • Paid parental leave 
  • Training, development pathways and career opportunities
  • Flexible hours that make sense for you
Apply now to start your career in an organisation that is making a positive difference in the community.
Please note the following:
  • As part of the application process, you will be required to complete pre-employment checks which may include, but is not limited to reference checks, work rights, criminal history check, and a health evaluation to ensure suitability for the role.
  • Calvary has a mandatory COVID-19 vaccination requirement for all workers. Please note we are unable to accept emailed applications or resumes and phone calls from recruitment agencies.

Apply Now

Not You?

Thank you

Similar Jobs

Patient Liaison Officer

CHC Newcastle Ltd [NEW] Hospitals Public 509515 Waratah NSW Australia Waratah, NSW, Australia, 2298 NSW Nursing
#509515 Patient Liaison Officer Day Treatment Centre  Permanent Full Time Calvary Mater Newcastle

Clinical Support Officer

CHC Newcastle Ltd [NEW] Hospitals Public 509554 Waratah NSW Australia Waratah, NSW, Australia, 2298 NSW Administration & Office Support
Are you seeking a change?  This newly created inpatient Clinical Support Officer position to support our Medical Centre, Radiation Oncology and the Day Treatment Centre

Didn't find what you are looking for? Register your interest to be kept up to date with job alerts!

Not You?

Thank you