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Administration Officer - Level 2

  • Waratah, NSW, Australia, 2298
  • Permanent
  • Closing on: Jul 10 2022

Administrative Officer Level 2

Health Information Services / Clinical Information Department

Calvary Mater Newcastle


  • Make a difference at one of Australia’s leading health care providers
  • Generous salary packaging benefits, ongoing professional development and supportive team environment
  • Classification: Administration Officer Level 2 Year 1-2
  • Remuneration: $28.71 - $29.72
  • Multiple Permanent Full Time roles

About the role

The Administrative Officer is a valued member of the Calvary Mater Newcastle Clinical Information Department team.  These positions provide efficient and effective medical record administrative services to the Hospital to support patient care, management and daily operations.  Staff are expected to complete their work accurately and within required timeframes whilst maintaining patient privacy and confidentiality of all information.  Core roles include retrieval of records for ED Attendances, Outpatient Clinics and Admitted Patients, Reception duties, assembly of records for discharged patients, tracking of medical records, and routine filing and culling of records. The Administrative Officer is required to follow predefined procedures for their work, to work in harmony with staff at all levels, and to seek assistance when required.

Key Responsibilities

  • Accurate and timely data entry into the iPM Patient Administration System ensuring timely tracking of medical records and volumes management.
  • Maintain complete medical records throughout the episode of care.
  • Split large medical records as per required procedures.
  • Demonstrate an understanding of risk management processes and systems and adhere to these.
  • Effective team work and ability to function within a multidisciplinary team while maintaining harmonious relations with hospital staff in a respectful and non–confrontational way.

What you bring 

  • Ability to process a high volume workload, attention to detail and flexible in approach to work
  • Knowledge of privacy and confidentiality requirements as they would apply in a hospital setting
  • A desire to join a team committed to the care of others in a mission based organisation

The Calvary Mater Newcastle is an Affiliated Health Organisation providing services to both public and private patients primarily from the Hunter New England area. Current employees of NSW Health can request to have various leave entitlement balances transferred to Calvary Mater Newcastle on commencement. Leave types may include but not limited to Long Service Leave, Annual Leave and Sick Leave. Applicants are encouraged to discuss this with the Convenor for further information.

For further information please contact Heather Alexander - Manager Health Information Services and Information Technology on (02) 401 44824 or

About Calvary

We are a leading provider of quality, integrated care that puts our patients, residents and clients at the centre of everything we do. Calvary offers flexible careers in clinical, allied health, hospitality, ICT and health administration, mission, leadership, management and more. Founded in Australia in 1885, we’re one of the largest providers of health, aged and community care with over 18,000 staff and volunteers, 14 Public and Private Hospitals, 72 Residential Care and Retirement Communities and 19 Community Care Centres.

As an equal opportunity employer, we value diversity and are committed to fostering a workplace that is respectful, welcoming and inclusive where people are supported to draw strengths from their identity, culture and community. We value the integral dignity of each person and we encourage applications from First Nations peoples, people living with a disability, LGBTIQ+ people, people who have come to Australia as migrants or refugees and veterans.

Why work for Calvary?

Joining us is your opportunity to learn with purpose and drive positive impact to our community in a stimulating work environment. We offer paid parental leave, salary packaging, career progression, flexible working hours and training and skills development. Calvary is also proud to be recognised as a leader in gender equality.  Further details are available here:

If you are looking for a rewarding career in an organisation that supports the community, apply now!

Please note the following:

  • Only applicants with a valid right to work in Australia will be considered.
  • As part of the application process, you may be required to participate in a health evaluation, which could include face to face assessment and drug and alcohol testing, to ensure your suitability for the role.
  • Calvary has a mandatory COVID-19 vaccination requirement for all workers. You will also be required to provide evidence of other immunisation as required for your role
  • Please note we are unable to accept emailed applications or resumes and phone calls from recruitment agencies.
  • As part of this recruitment activity, an eligibility list will be created for future vacancies. In addition, should you wish to be considered for our casual pool, please advise the convenor during your interview process

Apply Now

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