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Administrative Assistant - Level 3

  • Waratah, NSW, Australia, 2298
  • Permanent
  • Closing on: Jan 29 2023

Administrative Assistant

Health Information Services Main Office

Calvary Mater Newcastle

  • Gender neutral parental leave
  • Monthly rostered day off
  • Generous salary packaging benefits, ongoing professional development and supportive team environment
  • Classification: Administration Officer Level 3 Year 1-2
  • Remuneration: $31.53 - $32.57 per hour
  • Permanent Full Time
  • 506330

About the role

The Administrative Assistant works under the direction of the Manager Health Information Services and ICT or approved delegate to assist in ensuring timely and appropriate responses to requests for health records information. Information must only be released in accordance with NSW Privacy Laws, associated NSW Health Policies, and department procedures.  Medical records are complex and in both paper and electronic forms. 

Key Responsibilities

  • Use the iPM Patient Administration, CAP systems and historical indexes to locate the various parts of the record for each patient, as well as the ARIA systems, eRIC and Medchart systems when appropriate.
  • File documents and records as needed, incorporating loose documents into the paper medical records, and return records to the CID sorter and/or Main 1 or Main 2 file locations. 
  • Ensure all position and ROI policies, guidelines and procedures are adhered to as advised by the Manager or their approved delegate.
  • Use effective written and verbal communication skills appropriate to the intended audience and situation, ensuring professionalism and confidentiality in all matters.
  • Privacy of patient personal information is protected at all times in any format and in all discussions.

What you bring 

  • Ability to prioritise high volume workload, manage work in accordance with deadlines, exhibit high attention to detail in all work, and a flexible approach to work.
  • Proven skills in word processing, medical terminology, and ability to produce high standard business documents.
  • Demonstrated understanding of the Health Privacy Principles (under the NSW Health Records and Information Privacy Act) and their application in a public hospital setting.
  • A desire to join a team committed to the care of others in a mission based organisation

The Calvary Mater Newcastle is an Affiliated Health Organisation providing services to both public and private patients primarily from the Hunter New England area. Current employees of NSW Health can request to have various leave entitlement balances transferred to Calvary Mater Newcastle on commencement. Leave types may include but not limited to Long Service Leave, Annual Leave and Sick Leave. Applicants are encouraged to discuss this with the Convenor for further information.

For further information please contact Heather Alexander - Manager Health Information Services and Information Technology, on (02) 401 44824 or Heather.Alexander@calvarymater.org.au

About Calvary

We are a leading provider of quality, integrated care that puts our patients, residents and clients at the centre of everything we do. Calvary offers flexible careers in clinical, allied health, hospitality, ICT and health administration, mission, leadership, management and more. Founded in Australia in 1885, we’re one of the largest providers of health, aged and community care with over 18,000 staff and volunteers, 14 Public and Private Hospitals, 72 Residential Care and Retirement Communities and 19 Community Care Centres.

As an equal opportunity employer, we value diversity and are committed to fostering a workplace that is respectful, welcoming and inclusive where people are supported to draw strengths from their identity, culture and community. We value the integral dignity of each person and we encourage applications from First Nations peoples, people living with a disability, LGBTIQ+ people, people who have come to Australia as migrants or refugees and veterans.

Why work for Calvary?

Joining us is your opportunity to learn with purpose and drive positive impact to our community in a stimulating work environment. We offer paid parental leave, salary packaging, career progression, flexible working hours and training and skills development. Calvary is also proud to be recognised as a leader in gender equality.  Further details are available here: https://www.calvarycare.org.au/careers/benefits/

If you are looking for a rewarding career in an organisation that supports the community, apply now!

Please note the following:

  • Only applicants with a valid right to work in Australia will be considered.
  • As part of the application process, you may be required to participate in a health evaluation, which could include face to face assessment and drug and alcohol testing, to ensure your suitability for the role.
  • Calvary has a mandatory COVID-19 vaccination requirement for all workers. You will also be required to provide evidence of other immunisation as required for your role.
  • Please note we are unable to accept emailed applications or resumes and phone calls from recruitment agencies.
  • As part of this recruitment activity, an eligibility list will be created for future vacancies. In addition, should you wish to be considered for our casual pool, please advise the convenor during your interview process

Apply Now

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Expression of Interest

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