Sitting, Person, Senior Citizen, Couch, Furniture




Sleeve, Clothing, Long Sleeve, Person, Furniture, Pants, Female, Chair, Hand, Senior Citizen
Shorts, Clothing, Apparel, Person, Wood, Plywood, Flooring, Shoe, Footwear
Person, Sitting, Couch, Furniture, Living Room, Indoors, Room, Patient, Flooring

Program Coordinator

  • Sydney, NSW, Australia
  • Melbourne, Victoria, Australia
  • Fixed Term
  • Closing on: Sep 29 2022
  • Make a difference at one of Australia’s leading health care providers
  • Generous salary packaging benefits, ongoing professional development and supportive team environment
  • Work with stakeholders across the business to deliver an upgraded ERM and new Procedure Management Module  
  • 12 months Fixed Term Opportunity  
  • Location - Flexible


About the role

The Program Coordinator will support the National Program Team delivering an upgraded SaaS Enterprise Resource Planning System including an innovative new Procedure Management Module.  This fast paced and interesting role combines ICT and Healthcare to realise benefits for our patients and Calvary Team in the rewarding NFP space.

Working in a trusting and supportive environment, you will be coached and encouraged to embrace opportunities to demonstrate and build on existing skills and experience.  You will be exposed to many diverse and exciting facets of Program Delivery including Program Governance, Organisational Change Management (OCM), Testing and Training. You’ll enjoy engaging with a diverse group of people across our business to solve problems and realise opportunities for improvement.


Key Responsibilities

  • Coordinate project management activities, resources and information.
  • Monitor and report on project progress with an ability to recognise barriers and recommend ways to work through them
  • Support the Program Manager and Change Analyst with OCM activities as required, including but not limited to coordinating the development of training materials and delivery of training and the development of Test Plans and User Acceptance Testing
  • Work with SMEs to map process flows and develop best practice processes
  • Manage assigned tasks with project teams and assist with schedule management
  • Assist Stream Leads with individual projects to ensure delivery within approved budgets and timeframes
  • Proactively maintain a current awareness of the project activities and status
  • Assist in compiling various monthly reporting at project level to monitor progress, ensure accuracy of expenditure and achievement of key milestones
  • Assist in the development of the Phase 2 Business Case and Project Planning.


What you bring 

  • Good communication skills across multiple mediums and must have a natural curiosity and the confidence to ask questions
  • Great time management, organisational skills, and personal drive and accountability
  • Attention to detail combined with the ability to understand the bigger picture, to help keep stakeholders on track and accountable. 
  • Proven experience as a Program Coordinator or similar role preferably in the ICT health care, aged care sectors
  • Strong problem-solving skills as well as advanced communication skills and the ability to build positive relationships
  • Experience in project management, from conception to delivery, with exposure to Agile ways of working and methods
  • An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
  • Ability to work with vendors and internal stakeholders on required processes and governance activities
  • Familiarity with risk management and quality assurance control
  • Strong working knowledge of Microsoft suite of programs, including Excel and PowerPoint
  • A desire to join a team committed to the care of others in a mission based organisation

For further information please contact Sarah King, National Program Manager on


About Calvary

We are a leading provider of quality, integrated care that puts our patients, residents and clients at the centre of everything we do. Calvary offers flexible careers in clinical, allied health, hospitality, ICT and health administration, mission, leadership, management and more. Founded in Australia in 1885, we’re one of the largest providers of health, aged and community care with over 18,000 staff and volunteers, 14 Public and Private Hospitals, 72 Residential Care and Retirement Communities and 19 Community Care Centres.

As an equal opportunity employer, we value diversity and are committed to fostering a workplace that is respectful, welcoming and inclusive where people are supported to draw strengths from their identity, culture and community. We value the integral dignity of each person and we encourage applications from First Nations peoples, people living with a disability, LGBTIQ+ people, people who have come to Australia as migrants or refugees and veterans.

Why work for Calvary?

Joining us is your opportunity to learn with purpose and drive positive impact to our community in a stimulating work environment. We offer paid parental leave, salary packaging, career progression, flexible working hours and training and skills development. Calvary is also proud to be recognised as a leader in gender equality.  Further details are available here:

If you are looking for a rewarding career in an organisation that supports the community, apply now!

Please note the following:

  • Only applicants with a valid right to work in Australia will be considered.
  • As part of the application process, you may be required to participate in a health evaluation, which could include face to face assessment and drug and alcohol testing, to ensure your suitability for the role.
  • Calvary has a mandatory COVID-19 vaccination requirement for all workers. You will also be required to provide evidence of other immunisation as required for your role including
  • Please note we are unable to accept emailed applications or resumes and phone calls from recruitment agencies.

Apply Now

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