#534047 Administration Officer

Department of Haematology

Calvary Mater Newcastle

Fixed Term Part-Time

• Fixed Term Part-Time (12 months, 16 hours per fortnight).
• Salary Classification: Administration Officer Level 3, Year 1-2.
• Remuneration: $34.46 - $35.54 per hour + superannuation + annual leave loading + salary packaging options.
• Required to work on Wednesdays. 

THE ROLE:

Calvary Mater Newcastle are seeking an Administration Officer to join our Haematology Department. The Administration Officer is responsible for a range of duties they include;

• Providing high quality support to the department such as; general secretarial duties, administrative tasks related to the preparation of outpatient clinics, reception duties and the finalisation of Haematology letters.
• Communicate effectively with the administration team, department, and other departments within the hospital.
• Administration assistance with making appointments, faxing appointment details to requesting doctors and more.
• The processing of Med-claims and generation of billing episodes for all Haematology patients, including outpatient, inpatient, Day Ward patient and Veterans’ Affairs attendances, using ARIA.
• Maintaining referrals for all patients attending the Haematology Unit.
• Update and create office processes and working instructions of Haematology Administration Office as required.
• Any other administrative tasks as determined by the Haematology Office Manager for the level of responsibility.

Learn more about our community and services here!

ABOUT YOU:

• Administration/IT:

• • Demonstrated strong competence in administrative and general office procedures.
  • Demonstrated attention to detail with a very high level of accuracy when working with a range of computer systems and processes:
    • Accurate keyboard and data entry skills,
    • Proficiency in Microsoft Office applications and
    • Experience using a computerised patient appointment and/or scheduling system.
  • Experience with medical terminology
• Interpersonal:
  • Demonstrated organisational skills, including:
    • Ability to work with limited supervision, autonomously
    • Work proficiently in periods of high demand
    • Meet competing deadlines through a willingness to be flexible to meet the needs of the work environment
  • Demonstrated critical thinking skills, including:
    • Proven ability to use initiative while exercising discretion and confidentiality,
    • Ability to effectively problem solve by providing solutions and reflection, execute sound judgement
  • Demonstrated effective communication skills, including:
    • Written and verbal (customer-focused telephone technique)
    • Ability to work effectively as a member of a multidisciplinary team

For further information please contact Rebecca Farrell, Office Manager, Department of Haematology on email: Rebecca.farrell@calvarymater.org.au

WHY JOIN US?

CMN is an Affiliated Health Organisation providing services to both public and private patients primarily from the Hunter New England area. Current employees of NSW Health can request to have various leave entitlement balances transferred to CMN on commencement. Leave types may include but not limited to Long Service Leave, Annual Leave and Sick Leave. Applicants are encouraged to discuss this with the Convenor for further information. Working at CMN gives you access to a great range of benefits:

• Fitness Passport. 
• Gender Neutral parental leave
• Annual Leave Loading at 17.5 %
• Superannuation contributions at 11.5%
• ADO's each month (for full-time employees)
• Novated leasing available for eligible employees
• 4 weeks annual leave (pro-rata for part-time employees)
• Employee Assistance Program (EAP) for staff and family members
• Generous Salary packaging options that reduce your taxable income and increase your take-home pay!

WHY NEWCASTLE, NSW?

Newcastle is a thriving city surrounded by magnificent natural scenery. Cosmopolitan and compact, we enjoy all the benefits of a global smart city including world class services and facilities, top-tier education and employment opportunities, all with an average commute time of 15 minutes. Discover inspirational living in a vibrant city that will inspire and delight. Visit Imagine Newcastle, here!

HOW DO YOU APPLY?

• Click ‘Apply for Job’ and follow the prompts. As part of your application, you will be asked to:
• Create a profile in our Calvary People Platform (if you are not an existing user)
• Attach a current resume.
• Provide a written response to four (4) selection criteria.
• Cover letters are optional (1-2 pages max.)

Please note: Only the criteria in the application needs to be addressed, however you’ll be assessed against the full list of Essential Criteria located within the attached Position Description.

As we serve the community across Home, Virtual and Residential Aged Care, Retirement Living and Hospitals, one thing sets us apart. Care from the heart. If this sounds like you, apply for a role with Calvary today.

Please note the following:

• As part of the application process, you will be required to complete pre-employment checks which may include, but is not limited to reference checks, work rights, and criminal history check to ensure suitability for the role.
• You will be required to provide evidence of immunisation as required for your role.