#532462 Senior Administration Officer

Department of Palliative Care

Calvary Mater Newcastle

Permanent Full-Time

• Permanent Full-Time
• Salary Classification: Administration Officer, Level 4, Year 1-2.
• Remuneration: $36.45 - $37.29 per hour + superannuation + annual leave loading + salary packaging options + RDO's 

THE ROLE:

The Senior Administration Officer is responsible for providing effective administrative assistance and operational support to the Department of Palliative Care, working collaboratively within the administration team. Utilising well developed administrative assistance and operational support to the department of Palliative Care, working collaboratively within the administrative team. Utilising well developed administrative and organisational skills, with ongoing training and support, the administration officer will participate in activities across the inpatient and community operations of the department.

Within the Department of Palliative Care, you will have regular contact with medical staff, nursing staff, allied health and other staff, and patients and their families. This position covers a wide range of day to day administrative duties and challenges associated with working in a health care setting.

DUTIES:

• Provide comprehensive administrative assistance, including but not limited to; telephone calls, taking accurate messages, collecting and distributing mail, preparing correspondence and documentation, filing, arranging meetings, agendas, and minutes when required;
• Scheduling and rescheduling of patient appointments and preparation and distribution of patient referrals, relevant medical documentation, and records;
• Monitoring of patient waiting lists, including audit of waiting lists and specialty clinics;
• Overseeing and planning of specialty clinics;
• Provide relief for other administrative staff as required, and perform other duties appropriate at the level of responsibilities, whilst adhering to Department requirements and work expectations;
• Computer literacy including use of patient management systems, Microsoft Office suite, working knowledge of calendar management systems, email and internet; and
• Demonstrated flexibility that meets the changing needs of the Department and the work environment.

Learn more about our community and services here!

ABOUT YOU:

• Demonstrated experience in the delivery of administrative support to a clinical service and competency with MS Office, particularly the use of excel spreadsheets;
• Proven ability to use initiative while exercising discretion and confidentiality;
• Proven ability to work with limited supervision, meet competing deadlines and work proficiently in periods of high demand within a health care office environment;
• Demonstrated effective communication, organisational and interpersonal skills including customer-focused telephone technique.
• Demonstrated ability to work effectively as a member of a multidisciplinary team, including a willingness to be flexible to meet the needs of the work environment;

For further information please contact Jessica Evans, Office Manager at Jessica.evans@calvarymater.org.au

WHY JOIN US?

CMN is an Affiliated Health Organisation providing services to both public and private patients primarily from the Hunter New England area. Current employees of NSW Health can request to have various leave entitlement balances transferred to CMN on commencement. Leave types may include but not limited to Long Service Leave, Annual Leave and Sick Leave. Applicants are encouraged to discuss this with the Convenor for further information. Working at CMN gives you access to a great range of benefits:

• Fitness Passport. 
• Gender Neutral parental leave
• Annual Leave Loading at 17.5 %
• Superannuation contributions at 11.5%
• ADO's each month (for full-time employees)
• Novated leasing available for eligible employees
• 4 weeks annual leave (pro-rata for part-time employees)
• Employee Assistance Program (EAP) for staff and family members
• Generous Salary packaging options that reduce your taxable income and increase your take-home pay!

WHY NEWCASTLE, NSW?

Newcastle is a thriving city surrounded by magnificent natural scenery. Cosmopolitan and compact, we enjoy all the benefits of a global smart city including world class services and facilities, top-tier education and employment opportunities, all with an average commute time of 15 minutes. Discover inspirational living in a vibrant city that will inspire and delight. Visit Imagine Newcastle, here!

HOW DO YOU APPLY?

• Click ‘Apply for Job’ and follow the prompts. As part of your application, you will be asked to:
• Create a profile in our Calvary People Platform (if you are not an existing user)
• Attach a current resume.
• Provide a written response to four (4) selection criteria.
• Cover letters are optional (1-2 pages max.)

Please note: Only the criteria in the application needs to be addressed, however you’ll be assessed against the full list of Essential Criteria located within the attached Position Description.

As we serve the community across Home, Virtual and Residential Aged Care, Retirement Living and Hospitals, one thing sets us apart. Care from the heart. If this sounds like you, apply for a role with Calvary today.

Please note the following:

• As part of the application process, you will be required to complete pre-employment checks which may include, but is not limited to reference checks, work rights, criminal history check and WWCC checks to ensure suitability for the role.
• You will be required to provide evidence of immunisation as required for your role.