#531369 Personal Assistant

Emergency Department

Calvary Mater Newcastle

Permanent Full-Time

• Permanent Full-Time
• Salary Classification: Administration Officer Level 4, Yr 1- 2.
• Remuneration: $36.45 - $37.29 per hour + superannuation + annual leave loading + salary packaging options + RDO's 

THE ROLE:

The Personal Assistant is responsible for providing efficient and professional administration support to the Emergency Medicine team; including payroll support, diary and leave management, meeting minutes and agenda preparation, maintaining staff files, updating spreadsheets, maintaining quality of information and systems, and any other administration tasks to ensure the service delivery needs of the department are met.

DUTIES:

• Act as a point of contact for Emergency Medicine team, including the Director of Emergency Medicine (ED Director) and Emergency Medicine Staff Specialists (FACEMS).
• Undertake administration responsibilities for ED Director and FACEMs in a professional and competent manner. Includes coordinating meetings and maintaining the diaries.
• Attends to payroll functions, including managing leave forms to strict deadlines, Training, Education and Study Leave (TESL) for Staff Specialists and rostering for FACEMs.
• Maintains staff records including but not limited to: In-Services, Mandatory Training, Performance Development Reviews, Licensing, Contracts, Presentation and Rosters; for Medical officers.
• Prepares emails, correspondence and documentation to a high standard including electronic file management, managing multiple calendars, arrange meetings, agendas and minutes timely and professionally.
• Excellent computer literacy including Microsoft Office suite, working knowledge of calendar management systems, payroll, file management systems and email;
• Receiving, screening and management of incoming calls and communication including IMS+ complaint recording on behalf of the ED Director.
• Initiate recruitment, variations and cessation activities on behalf of the ED Director.
• Support the CMN JMO unit with the ED medical workforce, including information required for medical rostering, coordination of supervision and training. Support the JMO Manager and the ED Director and ED Network Manager for term allocations.
• Coordinate and prepare correspondence, using initiative and judgement to ensure efficient and appropriate handling of documents. This will include complaints, documents for accreditation, HETI and ACEM requirements.

Learn more about our community and services here!

ABOUT YOU:

• Demonstrated experience in the provision of administrative support services, including the ability to take minutes and format complex business documents;
• Ability to work unsupervised and demonstrate self-directed work practices to meet strict deadlines;
• Ability to work flexibly, organise and prioritise a diverse workload, work proficiently in periods of high demand and activity and execute duties with attention to detail;
• Demonstrates effective communication and interpersonal skills to work cooperatively in a team;
• Demonstrates high computer literacy, including proficient keyboard skills and superior competency in MS-Office (Word and Excel), email and electronic file management;
• Demonstrates the ability to maintain and implement quality improvements to administrative processes;
• Demonstrates the ability to effectively problem-solve, show initiative and execute sound judgement and ensure confidentiality and appropriate levels of discretion are maintained at all times;
• Commitment to the philosophy, mission and values of Calvary as it applies to the Hospital and the ability and desire to uphold these principles

For further information please contact Dr Ingrid Berling, Director of Emergency Medicine on email: ingrid.berling@calvarymater.org.au.

WHY JOIN US?

CMN is an Affiliated Health Organisation providing services to both public and private patients primarily from the Hunter New England area. Current employees of NSW Health can request to have various leave entitlement balances transferred to CMN on commencement. Leave types may include but not limited to Long Service Leave, Annual Leave and Sick Leave. Applicants are encouraged to discuss this with the Convenor for further information. Working at CMN gives you access to a great range of benefits:

• Fitness Passport. 
• Gender Neutral parental leave
• Annual Leave Loading at 17.5 %
• Superannuation contributions at 11.5%
• ADO's each month (for full-time employees)
• Novated leasing available for eligible employees
• 4 weeks annual leave (pro-rata for part-time employees)
• Employee Assistance Program (EAP) for staff and family members
• Generous Salary packaging options that reduce your taxable income and increase your take-home pay!

WHY NEWCASTLE, NSW?

Newcastle is a thriving city surrounded by magnificent natural scenery. Cosmopolitan and compact, we enjoy all the benefits of a global smart city including world class services and facilities, top-tier education and employment opportunities, all with an average commute time of 15 minutes. Discover inspirational living in a vibrant city that will inspire and delight. Visit Imagine Newcastle, here!

HOW DO YOU APPLY?

• Click ‘Apply for Job’ and follow the prompts. As part of your application, you will be asked to:
• Create a profile in our Calvary People Platform (if you are not an existing user)
• Attach a current resume.
• Provide a written response to four (4) selection criteria.
• Cover letters are optional (1-2 pages max.)

Please note: Only the criteria in the application needs to be addressed, however you’ll be assessed against the full list of Essential Criteria located within the attached Position Description.

As we serve the community across Home, Virtual and Residential Aged Care, Retirement Living and Hospitals, one thing sets us apart. Care from the heart. If this sounds like you, apply for a role with Calvary today.

Please note the following:

• As part of the application process, you will be required to complete pre-employment checks which may include, but is not limited to reference checks, work rights, criminal history check, ensure suitability for the role.
• You will be required to provide evidence of immunisation as required for your role.