An amazing opportunity exists for an enthusiastic, professional, and dynamic Receptionist to deliver customer-focused administrative support, ensuring the smooth day-to-day operations of our Collins Street Melbourne Support Office.

 Some of your main duties will include: 

• Front Desk & Visitor Management: Provide reception services including answering calls, welcoming visitors, and handling general inquiries.
• Office Administration Support: Coordinate administrative tasks such as meeting and travel bookings, purchasing and reconciliation, catering, and correspondence.
• Mail, Courier & Records Management: Manage incoming/outgoing mail, courier services, and maintain accurate records and registers (e.g., parcels, invoices, access passes).
• Fleet & Vehicle Booking: Oversee bookings for office fleet vehicles and ensure staff complete Vehicle Stacker Training as needed.
• Facilities & Supplies Management: Maintain administrative resources, office supplies, kitchen stocks, and hand hygiene products in line with health protocols.
• Meeting Room Coordination: Manage meeting room bookings and ensure rooms are properly set up and maintained.
• Security & Building Liaison: Process security access passes and coordinate with building security for visitor and staff access to Level 49.
• Executive & Event Support: Provide ad-hoc administrative support to the Executive Office and assist with event coordination for the Collins Street office.

 

What you bring 

• Experience in providing high level reception, clerical, co-ordination and administrative services.
• Excellent communication (both written & verbal) and interpersonal skills.
• Experience in upholding a high level of professionalism, maintaining confidentiality and delivering high quality customer service to internal and external stakeholders.
• Excellent attention to detail and exceptional organisation skills to meet competing priorities.
• Ability to work effectively both autonomously and collaboratively in a team environment.
• Well-developed computer skills using Microsoft Office applications and other business systems (such as diary/calendar management record management, travel management and security system monitoring).
• Ability to work within the Mission and Values of Calvary.
• Flu Vaccination is a mandatory requirement unless assessed exempt
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Desirable

• Tertiary qualifications in a Business/Administration or related field.
• Experience in the health care sector.

 

 

 

At Calvary, our staff matter. 

 

With over 130 years’ experience and 18,000 staff and volunteers, we offer an inclusive and welcoming culture where you are valued, drawing on your own strengths, identity and background alongside a team of professionals who care for our patients, residents and clients.

 

Your benefits: