541811 - Administration Officer / Medical Secretary

Surgical Outpatients Service

Calvary Mater Newcastle

Permanent Part-Time (0.8fte)

Everyone is welcome at Calvary Mater Newcastle

The Administration Officer is responsible for providing timely and accurate administrative/transactional services for members of the health care team on designated ward(s)/unit(s) under the direction of a Nurse Manager. The Administration Officer will work under broad supervision but will be required to take some independent action. Scope exists for exercising initiative in the application of established work practices and procedures. Decisions affecting the overall functioning and management of the ward/unit remain the responsibility of the Nurse Manager.

Working with us
We work together to be a source of healing, hope and nurturing to the people and communities we serve.  As we work, our values are visible in how we act and treat each other.

We care for our people by providing a safe, equitable, inclusive and welcoming work environment that respects each person and their contribution to our purpose of ‘Being for Others’.

We are an Affiliated Health Organisation providing services to both public and private patients primarily from the Hunter New England area. Our health services and clinics including Coronary Care and Cardiology, Surgery, Intensive Care, General Medicine, Research and 24/7 Emergency Care.

In addition to an uplifting work environment, our people benefit from:

• Work-life balance
• Gender neutral parental leave
• Up to $15,900 in salary packaging options plus extra savings with meal entertainment packaging and novated car leasing
• Discounted Medibank / BUPA health insurance and HP technology products
• Healthy Body and Mind Portal, Fitness Passport and Employee Assistance Program
• Leave entitlement balances transfer for NSW Health employees

Selection criteria

• Hold a Certificate III in Health Administration or equivalent.
• Demonstrated experience in administration and reception duties, including computer skills in a health care environment
• Excellent communication skills including accurate spelling, good comprehension, confidence in the spoken word and ability to deal confidently and courteously with people at all levels.
• Demonstrated experience in word processing, spreadsheet and database software.
• Ability to work flexibly, organise and prioritise a diverse workload, work proficiently in periods of high demand and activity and execute duties with attention to detail.

Employment details

Positions available:  Permanent Part-Time (0.8fte)

Salary Classification: Administration Officer Level 3 Year 1-2

Remuneration: $34.47 to $35.54 per hour + super + annual leave loading

For more information, contact: Shae Ross, Administration Department Lead, Surgical Services Shae.Ross@health.nsw.gov.au and quote position 541811 

Pre-employment conditions:

• Be an Australian citizen, permanent resident or hold a visa with unlimited rights to work in Australia.
• Successfully complete pre-employment checks.  Checks include: reference checks, work rights, criminal history check and WWCC.
• Provide evidence of immunisation as required for the role.

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