Administration Officer - Medical Oncology

Permanent Full Time

• Salary Classification: Administration Officer Level 3 (year 1 - 2)
• Remuneration: $37.27 to $38.44 per hour + superannuation + annual leave loading + salary packaging options.

Please note that this position is based on site at Calvary Mater. Hybrid work arrangements (such as working from home) cannot be accommodated due to the nature and requirements of this role. 

About the Role:

This is an exciting opportunity to join our Medical Oncology Team!

The Administration Officer provides comprehensive administrative assistance to the Medical Oncology teams, including timely and accurate requests of pathology and radiological results, writing and circulation of meeting agendas, attending meetings, compiling meeting data, compile and distribute meeting recommendation letters as appropriate.

Medical Oncologists work within multidisciplinary groups (including radiation Oncologists, Surgeons, Haematologists, palliative Care Physicians, Nursing & Allied Health Professionals) bringing together a wide range of skilled professionals to deliver the best current available care for cancer patients within in integrated cancer centre.  

 Your main duties will include:

• Providing comprehensive administrative assistance, including telephone calls, taking messages, collection and distribution of mail, preparing correspondence and documentation, filing, maintaining diary, arranging meetings, agendas and minutes; sending emails, preparation of presentation and conference material; and other administrative duties as directed.
• Scheduling and rescheduling of patient appointments and the preparation and distribution of patient referrals and relevant medical documentation and records.

About You:

• Proven ability to work unsupervised and manage competing priorities.
• Strong organisational and multi-tasking skills with demonstrated initiative.
• Competence in administrative and general office procedures.
• Excellent communication and interpersonal skills.
• Ability to work effectively within a multidisciplinary team.
• Working knowledge of medical terminology and / or experience in a healthcare office or patient administration environment iwould be desirable.

For further information about this role please contact Tracey Hollis, Office Manager Medical Oncology on Tracey.Hollis@health.nsw.gov.au 

About Calvary Mater Newcastle:

We are an Affiliated Health Organisation providing services to both public and private patients primarily from the Hunter New England area. Our health services and clinics include Oncology, Coronary Care and Cardiology, Surgery, Intensive Care, General Medicine, Research and 24/7 Emergency Care.

We are a world class leader in research in oncology, toxicology, psychiatry and palliative care research.  Our researchers work in partnership with our nurses, clinicians and patients, as well as universities, affiliated organisations and charities, both locally and globally.

We work together to be a source of healing, hope and nurturing to the people and communities we serve.  As we work, our values are visible in how we act and treat each other.  We care for our people by providing a safe, equitable, inclusive and welcoming work environment that respects each individual and their contribution to our purpose of ‘Being for Others’.

In addition to an enriching work environment, our staff benefit from:

• On-site parking
• Up to $15,900 in salary packaging options plus extra savings with meal entertainment packaging and novated car leasing
• Fitness Passport and Employee Assistance Program
• Leave entitlement balances transfer for NSW Health employees
• Gender neutral parental leave

Join our Team today!

Click ‘Apply for Job’ and follow the prompts.  Please note that applicants must address all selection criteria as part of their application.

 This role requires the successful applicant to:

• Have unlimited working rights in Australia
• Successfully complete pre-employment checks including reference checks, work rights, criminal history check and WWCC checks to ensure suitability for the role.
• Provide evidence of immunisation as required for the role (this is a Category A role)