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Executive Assistant
- Sydney, NSW, Australia
- Melbourne, VIC, Australia
- Permanent
- Closing on: Mar 26 2026
- Progress with purpose at one of Australia’s largest health care providers
- Get ahead with salary packaging, benefits and professional development in a supportive team environment
- Permanent full time position, location flexible Melbourne or Sydney
About the role
The Executive Assistant provides comprehensive, high-level administrative support to both the Chief Financial Officer and Chief Strategy Officer. This position involves managing complex diaries, coordinating travel, planning meetings and events, handling expense administration, conducting research, and preparing executive presentations and documentation.
Key responsibilities include building collaborative relationships across the Executive Leadership Team, executive assistants network, and Finance and Strategy departments. The role requires exceptional judgement, discretion, and proactive thinking to anticipate executive needs and streamline their workflows.
The successful candidate will embody Little Company of Mary Health Care's core values of healing, hospitality, stewardship and respect whilst supporting two senior executives in a fast-paced healthcare environment. This position demands advanced coordination skills, confidentiality, and the ability to work independently with minimal supervision.
Key responsibilities include building collaborative relationships across the Executive Leadership Team, executive assistants network, and Finance and Strategy departments. The role requires exceptional judgement, discretion, and proactive thinking to anticipate executive needs and streamline their workflows.
The successful candidate will embody Little Company of Mary Health Care's core values of healing, hospitality, stewardship and respect whilst supporting two senior executives in a fast-paced healthcare environment. This position demands advanced coordination skills, confidentiality, and the ability to work independently with minimal supervision.
About you
- Minimum 5 years providing high-level executive support
- Advanced proficiency across Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)
- Exceptional confidentiality, discretion and sound judgement
- Outstanding written and verbal communication skills for engaging with stakeholders at all levels
- Strong organisational and time-management capabilities with ability to prioritise competing demands and anticipate needs
- Proactive, solutions-focused approach with commitment to high-quality outcomes
- Ability to work autonomously with minimal supervision whilst managing ambiguity and pressure
- Flexibility and willingness to support colleagues during peak periods
- Strong alignment with LCMHC's mission, values and vision, consistently representing these in all professional interactions
- Ability to escalate appropriately and remain composed during shifting priorities
- Demonstrated commitment to delivering excellence in a healthcare environment
For further information please contact National Talent Solutions Team on National.Recruitment@calvarycare.org.au
Why work for Calvary?
At Calvary, our staff matter.
With over 130 years’ experience and 18,000 staff and volunteers, we offer an inclusive and welcoming culture where you are valued, drawing on your own strengths, identity and background alongside a team of professionals who care for our patients, residents and clients.
Your benefits:
- NFP salary packaging benefits, discounted health insurance and gym memberships
- Paid parental leave
- Training, development pathways and career opportunities
- Flexible hours that make sense for you
As we serve the community across Home, Virtual and Residential Aged Care, Retirement Living and Hospitals, one thing sets us apart. Care from the heart. If this sounds like you, apply for a role with Calvary today.
Please note the following:
- As part of the application process, you will be required to complete pre-employment checks which may include, but is not limited to reference checks, work rights, criminal history check, NDIS/WWCC/WWVP checks, and a health evaluation to ensure suitability for the role
