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Intake Worker - Administrative Assistant CPCS

  • Caulfield South, VIC, Australia, 3162
  • Permanent
  • Closing on: May 29 2026
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Position Description
  • Progress with purpose at one of Australia’s largest health care providers
  • Get ahead with salary packaging, benefits and professional development in a supportive team environment
  • NFP salary packaging, benefits offered to casual employees
  • Friendly, dynamic work environment in which you will be working closely with all staff in the team. 
About the role
 

As an Administrative Administration Officer at Calvary Health Care Bethlehem, you will provide accurate and timely administrative for the Intake Unit and Community Palliative Care Service. 

This is a Permanent Part time role 0.6 (48 hours per fortnight), and possibly providing cover for both planned and unplanned leave within the team. This role is central to key service operations. Less hours per fortnight will be considered for the right applicant.
Full training and supernumerary time will be provided. 
Hours 830-1700 but flexibility can be discussed. 

This role will suit someone who is highly organised, adaptable, and confident managing multiple tasks. You are comfortable learning new systems and processes, can quickly pick things up, and are able to step in and contribute from day one.

We value reliable team members who bring a proactive approach, strong attention to detail, and a willingness to support wherever needed.

 
Your main duties will include:
  • managing referrals
  • scheduling appointments
  • maintaining accurate patient records
  • handling phone and email enquiries from health care professionals, patient, families and carers
  • supporting communication between clinicians, patients, and external services.
  • the role also involves data entry, report preparation, and general office coordination while ensuring confidentiality and compliance with healthcare policies.
About you

  • Flexibility to cover planned and unplanned leave

  • Ability to function within a health care environment with a proven ability to work independently, as part of a multidisciplinary team and with people at all levels.

  • Working knowledge of medical terminology preferable but not essential

  • Demonstrated word processing, database and spreadsheet skills (competence level and range of skills as requested by various departments).

  • Experience in undertaking routine correspondence and administrative procedures.

  • Understanding of, and adherence to, the principles of privacy and confidentiality in respect of hospital matters for patients and staff.

  • Effective time management skills and demonstrated organisational skills.

  • Excellent interpersonal, written and verbal communication skills.

  • Ability to work independently

For further information please contact 
 
Alice Bamford
 
Nathan McCracken
 
 
Why work for Calvary?
 
At Calvary, our staff matter. 
 
With over 130 years’ experience and 18,000 staff and volunteers, we offer an inclusive and welcoming culture where you are valued, drawing on your own strengths, identity and background alongside a team of professionals who care for our patients, residents and clients.
 
Your benefits: 

  • Free Car Parking at Calvary Kooyong Precinct

  • NFP salary packaging benefits available to casual employees

  • Discounted health insurance and gym memberships

  • Training, development pathways and career opportunities

As we serve the community across Home, Virtual and Residential Aged Care, Retirement Living and Hospitals, one thing sets us apart. Care from the heart. If this sounds like you, apply for a role with Calvary today.
 
Please note the following:
  • As part of the application process, you will be required to complete pre-employment checks which may include, but is not limited to reference checks, work rights, criminal history check, NDIS/WWCC/WWVP checks, and a health evaluation to ensure suitability for the role
 
 

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